IT Asset
Tracks an IT Asset
By
AnyDB
The AnyDB IT Asset template provides a comprehensive structure for tracking hardware and technology assets across their lifecycle. It captures key details including asset specifications, purchase data, status, assignment history, and linked warranty and vendor information. This template integrates with child records such as asset assignments, offering full visibility and accountability for each item in an organization's IT inventory.
Suitable for
Description
This template stores essential metadata for each IT asset, including asset name, asset tag, type, model, serial number, location, assigned user, and purchase details. It is linked to a child IT Asset Assignment template, which logs historical or current user assignments and the date of transfer.
Badges are used to visually summarize key data points:
- Name – Highlighted for quick identification
- Assigned User – Pulled dynamically from the most recent assignment
- Cost – Displayed as a currency-formatted badge
- Status – Dropdown with visual cues (e.g., Deployed, Broken, Out for Repair)
The layout includes sections for:
- Vendor Details – Vendor name and website
- Purchase Info – Invoice, cost, date, order number
- Warranty and EOL Dates – Tracks lifecycle planning
- Asset Documentation – File upload fields for photos and invoices
- Notes – Rich text area for comments or historical context
Assignments are linked and displayed using the embedded assignment list, with the latest assignment driving values like "Assigned To" and "Assign Date."
Key Data Stored
- Asset Name, Type, and Tag
- Model, Serial Number
- Assigned User and Assign Date – Auto-filled from most recent linked assignment
- Status – Select field (e.g., Deployed, Broken, Pending)
- Purchase Cost, Date, Invoice Number, and File
- Vendor Information – Name and URL
- Location and Warranty Info
- End-of-Life Date
- Child Assignments – Embedded and auto-linked
- Dynamic Badges – Assigned user, cost, name
- Visual Sections – Clearly separated by headers for readability
Business Use Cases
- IT Asset Management – Centralize tracking of laptops, phones, monitors, and peripherals
- Helpdesk Support – Identify current asset owner and status at a glance
- Procurement and Finance – Track total cost, warranty coverage, and depreciation cycles
- Audit and Compliance – Maintain historical assignment logs and documentation
- Remote and Hybrid Team Enablement – Track hardware assigned to distributed employees
Why This Template is Powerful
- Live Assignment Integration – Automatically pulls latest user assignment details
- Color-Coded Badges – Make high-priority values easy to scan in dashboards
- Expandable & Modular – Can support additional child templates for incidents, repairs, etc.
- Document-Ready – Store and retrieve receipts, warranties, and purchase records
- Lifecycle Visibility – Track status, cost, usage, and ownership over time
This template gives IT teams full control over asset inventory, while maintaining visibility into costs, usage, and user accountability—all from a single, linked record.